“That the Cheshire Board of Education request that the Cheshire Town Council establish a reserve fund to serve as a repository of funds that are to be used for the sole purpose of defraying any future costs associated with the replacement of the synthetic turf field at Cheshire High School that was installed in 2011.”
This motion requests that the Town Council establish a town reserve fund to capture funds for future turf replacement. The BOE's intent is to have a respository whereby donations, field revenue, banner sales, field rental income can be deposited, tracked and controlled. The mechanisms around how money is moved into this account, reporting requirements and the like will be up for discussion by the town council if it chooses to consider this motion.
“That the Cheshire Board of Education direct the Superintendent of Schools to amend the regulations associated with Policy #3453-Student Activity Fund to include the following:
The Cheshire High School Student Activity Fund shall have a subaccount designated as Cheshire High School Turf Replacement Fund.
Funds deposited into the Cheshire High School Turf Replacement Fund shall be made from the following: a portion of ticket sales and gate receipts for events held on the synthetic turf field; field usage and rental fees collected from organizations for usage of the synthetic turf field; and receipts from Cheshire Youth Sports Programs for usage of the synthetic turf field for events, practices and games.
At least annually, any balance in the Cheshire High School Turf Replacement fund shall be transferred to the Town of Cheshire Reserve Fund designated for Synthetic Turf Replacement.”
This motion is specific to the BOE's accounting. Namely, a seperate budget account will be created to capture funds in the budget (by the defined activities above). The goal is to break out athletic revenue from turf replacement revenue. The BOE Finance Committee is now tasked with establishing reporting and auditing mechanisms around these activities and this account. I expect draft procedures in the coming weeks.
We've already had intest in renting the field to host State championship/playoff games which we had to turn down since the track portion is in the middle of construction.
As far as who determines the prices for tickets, field rental, etc. noted above Dr. Florio confirmed that it's the CHS Athletic Director, CHS Principal in conjunction with the administration. As of today, nothing has been established on pricing other than what's been presented in Vincent Mascianna's plan, yet. It's worth nothing that during the first year of the new turf field, the BOE will not be charging local youth/sports organizations that have donated towards the turf installation.